2022’s top email hosting companies
The finest email hosting companies make it simple to open an email account by opening an ISP account, creating a Google account, and purchasing a web hosting plan.
Similar to the finest web hosting service, email hosting plans are a simple approach to acquire a more effective and dependable service. Depending on the provider, you may receive support for attachments up to 50MB in size, 50GB or more of inbox storage, online storage for simple file sharing, bundled applications like Microsoft Office online, Exchange and Active Directory support for business users, as well as round-the-clock assistance if something goes wrong.
Your email will function with a custom domain ([email protected]), and setting it up is usually simple. You may either test one without having any hosting at all, or you can utilise an email hosting package to essentially replace the service provided by your web server.
Anyone may easily investigate the email hosting market since there are reliable providers accessible for less than $1 per month per user, and free trials are readily available.
We’ve tested over 160 hosting providers (a number that also includes website builder services) and have provided detailed summaries of five of the best email providers on the market right now that you might want to check out whether you’re looking for a single account or would like to cover your entire business. These email hosting companies have been contrasted based on features like adaptability, availability, support, and security. Along with other items, we also examined their pricing plans, mailing restrictions, and file-sharing options.
Additionally, we’ve listed the top cloud hosting companies, blogging platforms, and SEO tools.
Complete list of the top email hosting companies for 2022
Consider this if you own a small company with a few employees and don’t want to shell out hundreds of dollars for email accounts. With the Plus and Choice Plus plans from EIG-owned Bluehost (opens in new tab), TechRadar readers can sign up for an exclusive corporate email bundle that includes unlimited email accounts and email storage. But is it really limitless?
According to Bluehost, they don’t impose any formal restrictions. Additionally, they state that “although email account creation is limitless, these depend on the account’s file storage capacity. Customers must abide by the Terms of Service in order for resources to be made available to fully enable email functionality. Technical restrictions for email, domains, or websites have not yet been encountered by customers who are operating within the Terms of Service.
So what’s the catch? While POP3 and IMAP4 are included, along with 24/7 assistance, this is more of a basic option. You may choose among Horde, Roundcube, or Squirrelmail, three webmail services that are comparable to Outlook.com or Gmail.com.
Of course, you may set up an email client to view emails offline, such as Mozilla Thunderbird or Mail for Windows 10. An straightforward user interface makes it simple to create a new email address.
2. Email hosting with Hostinger
Similar to Bluehost, Hostinger (opens in new tab) also provides email hosting, but with a unique twist that makes it simple to use, send, and search your emails. The whole layout is smartphone friendly and includes a calendar app to make scheduling and organising tasks simple.
The availability of video integration for conferencing further increases its usefulness for corporate applications.
There are two primary options offered, each of which offers up to 50 email aliases, antivirus scanning, and multi-device compatibility.
For only $0.99 a month per mailbox, the Business email hosting package includes 10GB of storage and 2 mail filters. For only $2.49 a month, the Enterprise email hosting package ups these restrictions to 30GB of storage and unlimited mail filters.
Overall, the Hostinger email hosting package combines affordability along with simplicity and use. Hostinger has excellent email security and provides both email and web hosting on a single dashboard. It also features a sophisticated search feature using Titan.
3. Email hosting with Dreamhost
Among the variety of various packages that this reputable supplier of web hosting services provides, Dreamhost (opens in new tab) offers solitary email hosting.
The email hosting service from Dreamhost comes with 25GB of storage space by default and supports email syncing across desktop and mobile devices. A platform for webmail that is free of advertisements is also offered.
A clever anti-spam filter, which assures the filtering of spam communications as well as viruses, malware, and phishing assaults, is another essential component. Because the filter is responsive to new threats, you will always be protected.
You may benefit from having your own hosted email account in a few important ways. The first benefit is that it keeps the domain name of your business linked, making it seem far more credible than a free email account.
Additionally, it means that you have total control over your data and that your emails won’t be automatically scanned to provide advertisements to you, as is all too often done by free email companies.
Depending on whether you want to make yearly payments or monthly instalments, the cost is pretty low. A yearlong commitment lowers the cost to the equivalent of $1.67 per month for monthly subscriptions, which start at $1.99 per month.
ZOOHO MAIL, 4. (opens in new tab)
Zoho (opens in new tab) (opens in new tab) A hosted email service called Mail comes with a free online office suite and a tonne of additional goodies. Offline Mode, undo mail, recall mail, large attachments (up to 250MB), audio/video calls, and a few more new features were recently added to Zoho Mail. You can setup, sync, and manage your other email accounts using IMAP with Zoho Mail as it features an IMAP client as well.
A 25MB file limit, five mailboxes, up to 5GB per user, and webmail access are all included in the free plan. You might get help for an additional 25 mailboxes via a referral programme (the referral programme wasn’t accessible at the time of writing due to renovation).
If that’s too simple, you can also receive IMAP and POP support, 500MB attachments and 30GB of storage, 5GB of file storage space, and assistance with multiple domains with the Standard plan. While still only costing $3 per person per month, payable yearly, it is more competent than some of the more expensive rivals and offers the same productivity capabilities as the free suite.
Because of its Professional plan’s 100GB of storage (per user), 1GB attachments, compatibility for Active Directory groups, and other features, Zoho made the list of the top email hosting companies. You may have it for $6 per user per month (paid yearly), which is a really good deal considering the amount of storage and services you receive. Additionally, a Lite option is offered with less capabilities for only $1 per user per month when paid yearly.
5. Email hosting with Scala Hosting (opens in new tab)
Business email hosting services from Scala Hosting (opens in new tab) come with large storage allocations that few rivals attempt to match. For users of business email, there are a lot of helpful security features as well.
One spam filter, for example, claims to be able to prevent 99.98% of spam emails. To shield you from malicious behaviour, there is additional security against brute force assaults. For further protection, the email server also encrypts your emails using SSL protocols.
You can quickly use the email interface from both desktop and mobile devices since it is web-based.
There are four offered email hosting options, offering between 50GB and 150GB of storage, ten or more email boxes, and one or more email domains. All plans include with POP3/IMAP/SMTP and spam filtering.
The most costly package is $9.95 per month, with pricing starting at $2.95 per month. Although these are promotional prices, renewals start at $3.95 and go up to $19.95, respectively.
Overall, compared to many of its rivals, Scala Hosting has a more serious selection of corporate email hosting plans, and the substantial storage makes this one worth considering.
FAQs about best email hosting
What is hosting for email?
A hosting company that offers email hosting will rent out email servers to its customers. The fundamentals of email hosting are simple. Although there are free email hosting options, the top email hosting services in terms of strength, adaptability, and professionalism cost money.
Email hosting is a distinct service that enables you to create a personalised email address and use it to send and receive emails, however it is often included with a web hosting subscription. The fact that the email domain name you choose will be the same as your website adds to the professionalism.
Free email services that employ a public domain, like Gmail or Yahoo, are better suited for solitary and private usage. Large mailboxes that are housed on a server are shared hosting email services. Since they are housed on the same server, users of shared hosting email services share IP addresses.
Cloud email services are appropriate for SMEs and small businesses. These mailboxes are externally hosted by a cloud service provider, such as Microsoft Exchange Emails or Gsuite by Gmail.
Enterprise email solutions are appropriate for big businesses and SMEs that host several mailboxes. These are kept on dedicated servers within the building or on a server in the cloud that can grow horizontally.
How do you choose the ideal email hosting companies for you?
Since email has long been the primary method of communication on the internet, it only makes sense that you join up with the top email hosting company to give top-notch email hosting services.
The safety and security of the email hosting service should be one of your top priorities when choosing one. You may want to concentrate on a hosting solution that can shield the content of your email from possible cyberattacks as some emails exchanged between organisations include very sensitive information.
You must also choose how you will host your email. You may choose self-hosted email, shared web and email hosting, or third-party email hosting.
Additionally, be sure the email hosting provider you choose has 24/7 customer assistance and flexibility. The email hosting service you choose should let you to alter your email settings to suit your requirements.
The last thing you should consider when choosing the best email hosting service for you is storage and uptime. Look for an email hosting provider that offers the option to consolidate all of your data in one location and the ability to automatically archive outdated messages. Additionally, choose an email server that will provide at least 99.9% uptime.
How we evaluate the top email hosting companies
By signing up for each service and trying out the flexibility, availability, support, and security features of the product while concentrating on the key criteria we mentioned above, we evaluate email hosting companies.
A high-quality email hosting company would be able to satisfy all of your requirements in these areas and would give some kind of round-the-clock customer support if you needed it in case anything went wrong or you had questions about the service.
We also evaluate a few of the extra capabilities offered by email hosting providers to boost the efficiency of your company. In order to determine how many files and attachments you are allowed to send, we also examine the sending restrictions each provider imposes. If you wish to transmit significantly bigger documents, certain email hosting services include file-sharing features.
Things to consider while choosing your new email host
Before registering, you should have a look at these email capabilities if you want to host email accounts with your website.
To set up your accounts, you’ll have access to your own email management panel. Two items are necessary to use email: an email server and an email client, such as Outlook, or alternatively, access to Webmail, like Gmail or Yahoo.
The email server is a piece of software that is always online and running on the server. Any message that is sent to it is received, processed, and sent out.
You may send, receive, and organise emails using the email client, which is an application that runs on your computer, smartphone, or tablet, such as Microsoft Outlook. The client looks for new messages on the mail server and downloads them for display. It functions as a message control panel for reading and writing.
The good news is that the majority of email clients can establish connections with the majority of email servers. You can even connect numerous email servers to use several email accounts.
You may use the same email client to access both your personal and professional emails. When compared to webmail, email applications that are more widely used, like Outlook, provide additional capabilities (calendars, tasks, etc.).
Because it accesses the stored data more directly and does not need the user to download any software locally, webmail is a web-based email interface that can be viewed in a web browser. It is often quicker and more comfortable.
Any gadget with internet connectivity is able to check email. A set of guidelines known as email protocols aid clients in sending and receiving data to and from mail servers. POP and IMAP are two of the most used email protocols:
- POP (Post office protocol) (Post office protocol) POP is a method used by programmes like Outlook to download emails from a server to your computer and subsequently delete them there.
- IMAP (Internet message access protocol) (Internet message access protocol) IMAP is more sophisticated than POP in that emails are kept on the mail server and, if all clients utilise IMAP, may be accessed from any location.
Until you delete the message, the server and your computer retain the mail’s data. Choose a hosting service that offers complete IMAP compatibility while evaluating available options.
Exchange Exchange is the most costly choice of the three, but for good cause. Exchange is the industry standard email protocol. It’s a Microsoft protocol that offers you the ability to sync tasks similarly to IMAP but also allows you to exchange contacts and calendars with other team members.
You will benefit from its cutting-edge features and capabilities, which can be utilised even while you are on the go, if you can manage to pay the additional fee (about $9.99 per month per mailbox).
DKIM, also known as DomainKeys Identified Mail, is an email authentication system that explains how businesses may utilise public-key cryptography to securely sign messages and let receivers verify that messages came from the correct senders and weren’t changed in transit.
The foundation of public-key cryptography is an encryption method that uses two keys, one of which is kept secret by the key owner and the other of which is visible to everyone. In public-key cryptography, it is typical for the owner of the private key to digitally sign a message, after which anybody may use the signer’s public key to validate the signature. This method of signing is used by DKIM.
How DKIM works
On a fundamental level, DKIM operates as follows:
Benefits of DKIM
The main benefit of DKIM over Sender Policy Framework (SPF), which was its forerunner in the field of email authentication, is that it is intended to maintain authenticity via forwarding.
Since SPF is IP-based, any message that travels via an intermediary is likely to fail SPF verification since the originating domain almost certainly didn’t (and presumably shouldn’t have) included the intermediate IP address in its SPF record.
Recipients may also be guaranteed that forwarders did not change the message in transit thanks to DKIM’s cryptographic signatures. This prevents harmful conduct from forwarders who may not be familiar with the sending system’s or the receiving system’s original sending system.
DKIM alone is insufficient.
DKIM will offer a much higher degree of security when used with Domain-based Message Authentication, Reporting and Conformance (DMARC). This is so that everything that DMARC validates will be aligned with everything that appears in the email’s “From” field. DKIM is a crucial component of a comprehensive anti-spam and anti-phishing solution, together with DMARC.